For cash-based PT practices: turn "can I get a superbill for these visits?" from an end-of-month project into a one-minute task — without an EMR subscription you don't need.
You went cash-based to spend your hours on patients instead of payer paperwork. Mostly, it worked. But your patients still have out-of-network benefits, and the trade you made is that they file the claims — with a superbill you produce. So every month there's a queue: pull each patient's visit dates, list the timed and untimed codes for each session with units and fees, attach the diagnosis codes, total it, format it so it doesn't look like a spreadsheet screenshot, and send it out. Multiply by every patient who asked.
Full EMRs will do this, at full-EMR prices and full-EMR onboarding. A Word template will do it too, badly, with broken tables and totals you have to re-add by hand. There hasn't been much in between.
Out-of-network PT claims are documentation-heavy compared to other cash-pay professions. A usable superbill generally carries: your name and credentials, state license number, NPI, tax ID, and practice details; the patient's name, DOB, and address; the referring provider where applicable; and per visit: date of service, each CPT code you bill with units and the fee per line, the ICD-10 diagnosis code(s), and payment amounts, with totals and your signature. Multiple code lines per visit is the norm in PT — one row per session doesn't cut it.
SuperQuick Bill handles the itemized core of that: add a session row per code you bill — including several rows for the same date of service when a visit has multiple lines — each with its own fee, and get a clean black-on-white PDF headed "SUPERBILL — Statement for Insurance Reimbursement." Payer-specific extras such as units or diagnosis codes are yours to include in your code descriptions.
As a DPT you already know your evaluation and treatment codes — and you also know that code selection, units, and time-based billing rules are your professional responsibility, not something to outsource to autofill. So we never prefill or suggest CPT or ICD-10 codes. You type your own; we save them in your browser so next month's superbill reuses your list; and we link to free official references — the CMS ICD-10-CM files and payer and association billing pages — for verification. Codes entered by provider. Verify with your biller. Not medical or billing advice.
| Word/Excel template | Full EMR | SuperQuick Bill | |
|---|---|---|---|
| Handles multi-line visits | Manual table wrangling | Yes | Yes — add a row per code, including multiple rows per date |
| Totals | By hand or fragile formulas | Yes | Computed for you |
| Setup | None | Weeks, migration, training | Minutes; no account to try it |
| Cost | Free | Typically a significant monthly subscription | Free during early access |
| Patient data location | Your device | Vendor's servers | Your browser only, by default |
Honest guidance: if you need scheduling, documentation, and outcomes tracking, get an EMR — this isn't one. If you just need the superbill part done well, that's the entire product.
By default your practice and patient entries live only in your browser's localStorage and are never transmitted to us. We make no HIPAA-compliance claims — whether HIPAA applies to your cash-based practice depends on your specific transactions, and that determination belongs with your compliance advisor or attorney. What we control, we state plainly: no server-side storage by default. See the Privacy Policy.