A better alternative to the superbill template you keep re-editing. Built for cash-pay LMTs whose clients ask, every month, "can you send me a superbill for my insurance?"
You run a cash-pay massage practice. A handful of your regulars have out-of-network benefits, or an HSA/FSA administrator who wants documentation, and at the end of every month the same messages arrive: "Hey, could you send me that itemized receipt again?" So you open last month's Word document, change the dates, hope you didn't miss a session, re-check the client's date of birth, fix the table row that broke when you added a fourth visit, export to PDF, and email it off — for each client who asked.
It's not hard work. It's just the kind of fiddly, error-prone admin that eats an evening and makes you look less polished than your actual practice is. A superbill with a missing license number, a mismatched total, or a garbled table is also the fastest way to get your client's claim kicked back — which turns into another message to you.
For a client to have a real shot at out-of-network reimbursement, the document generally needs: your full name and credentials, license number, NPI if you have one, tax ID or SSN-alternative, practice address and phone; the client's name, date of birth, and address; and then, per session: date of service, a description of the service, the service (CPT) code you bill under, the diagnosis code from the referring provider where applicable, the fee, and the amount the client paid. Plus totals and your signature.
SuperQuick Bill's form covers the core of that list — your practice identity, license and NPI, client information, and itemized sessions with your own codes, descriptions, and fees — and lays it out in a clean, black-on-white PDF headed "SUPERBILL — Statement for Insurance Reimbursement" that reads as a professional document, not a homemade invoice. Payer-specific extras (like a tax ID or referral details) can go in your service descriptions or be added by hand.
Here's where we're different from tools that promise to do the coding for you: we don't prefill or suggest codes, ever. Which massage codes you can bill under depends on your state's scope of practice for LMTs, the payer, and sometimes whether there's a physician referral. A tool guessing at that on your behalf would be doing you no favors. Instead, you type your own codes once, we save them in your browser for reuse, and we point you to free official sources — the CMS ICD-10-CM code files and your professional association's billing resources — so you can verify them. Codes entered by provider. Verify with your biller. Not medical or billing advice.
| Word/PDF template | SuperQuick Bill | |
|---|---|---|
| Monthly effort | Re-edit dates, rows, totals by hand each time | Practice info and codes saved in your browser; enter this month's sessions and download |
| Math | You total it yourself; easy to mismatch | Line items and totals computed for you |
| Formatting | Tables break when you add rows | Consistent PDF layout every time |
| Cost | Free | Free during early access |
| Codes | You enter your own | You enter your own — same as a template, saved for reuse |
If you generate one superbill a quarter, a static template honestly might be all you need. The generator earns its keep when the requests are monthly, for multiple clients, and you're tired of being your own billing department.
By default, everything you enter is stored only in your browser (localStorage) and is never sent to a server. We don't make HIPAA-compliance claims — many cash-pay solo LMTs aren't covered entities in the first place, but that's a question for your own compliance advisor. What we can say plainly: we store nothing server-side by default. Details in our Privacy Policy.